The first and most important step is to start uploading your electronic documents into one centralised system. As there is no hardware setup to worry about with a web based document management system like OurDisk, you will simply need to sign up for your account and get started. Your software providers will certainly help you when you start out, but the process is really simple and your documents should be up in no time.

You can choose to upload documents in a variety of formats, including audio and video and with a massive file size limit of 1GB, there is almost nothing you can’t add to your “cloud” of documents. Image files in .JPG, .PNG or .GIF format are no problem either and large Photoshop, Illustrator or Indesign files are also easily uploaded.

Once you are set up, you may also want to add other users to your system so you can share documents with them, to do this all you need is an email address and password. OurDisk’s online document management system offers you a variety of user management options, letting you designate users various degrees of access privilege, including upload only as well as administrative privileges.

Documents you add to the system are stored securely and only you and users with permission can access these documents, making it a much safer solution than storing electronic documents on a common network drive that is much too easily accessible by others.

OurDisk are industry leading document management solution providers, helping clients big and small sort through their sea of electronic documents to create a streamlined file management process. With ease of usability and a support team on-call, OurDisk is the perfect choice even if you are a first time user.

Investing in a good quality file management software system such as OurDisk, will help you to keep track of all electronic documents in one secure location. So whether you’re managing your individual documents or documents for the whole company, document management will help you keep track and remain organised.

Saving something in your email inbox is an option, but do you really want to rummage through lengthy email trails when you actually need the document? What if you have made changes to the document after saving it in your inbox? Using electronic document management lets you easily find and access your documents and can even keep track of the document’s history and its many versions.

Security of documents is another key factor convincing many people across the world that document management softwares are the best option for them.

If you regularly have to send and receive documents, systems like OurDisk can simply fast track that process for you too. You can send and receive large documents with ease (without worrying about the attachment limit on an email). You will also save costs on postage and couriering documents; instead you can safely send the document electronically.

Last but not least, electronically managing your documents is becoming very popular due to its cost effectiveness. You not only save on costs such as postage, but you also have no hardware costs. OurDisk manages and stores documents for you in an electronic cloud saving you the hassle of worrying about hardware and the costs of worrying about it. Electronic management is also time efficient – leading to better cost management in the immediate term.

OurDisk is a leading file management software provider, helping organisations across the world adopt a more organised method of managing documents on a large scale. If your document management could do with some spring cleaning, OurDisk is the perfect solution.

In fact, even the most secure documents can now be stored and shared online. The encryption and security employed by document management systems has increased to the point where online sharing of highly confidential information is now commonplace.

Traditional courier transfers can cost a significant sum, and do not take into account the input that offsite contributors might have. The cost of courier transfer becomes more obvious when a document requires extensive changes or editing; the back-and-forth may be profitable for the courier, but makes the process self-defeating for everyone else.

The most obvious and visible advantage of using web based document management is that a business will enjoy greater savings in the absence of courier charges. In turn, the amount can be channelled to maintain an electronic document management system, which is far more cost-effective than engaging a courier every time a document has to be shared outside the office.

Courier transfers are also dependent on factors such as distance to destination, availability of transport vehicles, weather and traffic conditions, and human error. Essentially, there is no guarantee that the documents that a business needs so urgently will arrive safely, on time, and in good condition. In contrast, a document becomes available instantly to all parties the moment it is uploaded to a web based document management system. This saves time and allows more work to be done.

Additionally, web based document management is an affordable, low-risk option that offers users security in the form of periodic data back-ups. This is much more desirable than a courier service’s contingency plans, as insurance may replace the value of the item, i.e. the cost of the paper or flash drive, but not the information itself. The loss of the information in the document, however, is devastating, and can have business-destroying effects.

Not only does electronic document management herald the proliferation of the paperless office, it is an option that saves time, money and stress, while ensuring all existing information is available when required.