How to use an online file storage system

Online document management is gaining increasing amounts of popularity with organisations across the world; as they are a safe, secure and effective way of managing electronic documents. You can do away with the nightmare of keeping track of documents in various locations as well as develop a more effectual solution for document exchange, locally or internationally.

The first and most important step is to start uploading your electronic documents into one centralised system. As there is no hardware setup to worry about with a web based document management system like OurDisk, you will simply need to sign up for your account and get started. Your software providers will certainly help you when you start out, but the process is really simple and your documents should be up in no time.

You can choose to upload documents in a variety of formats, including audio and video and with a massive file size limit of 1GB, there is almost nothing you can’t add to your “cloud” of documents. Image files in .JPG, .PNG or .GIF format are no problem either and large Photoshop, Illustrator or Indesign files are also easily uploaded.

Once you are set up, you may also want to add other users to your system so you can share documents with them, to do this all you need is an email address and password. OurDisk’s online document management system offers you a variety of user management options, letting you designate users various degrees of access privilege, including upload only as well as administrative privileges.

Documents you add to the system are stored securely and only you and users with permission can access these documents, making it a much safer solution than storing electronic documents on a common network drive that is much too easily accessible by others.

OurDisk are industry leading document management solution providers, helping clients big and small sort through their sea of electronic documents to create a streamlined file management process. With ease of usability and a support team on-call, OurDisk is the perfect choice even if you are a first time user.